Check-in
What staff answer
Section titled “What staff answer”Check-in opens when an incident is declared. Depending on the form the BCP team chose, staff answer:
- Are you safe? I am safe, or I need help, with an optional phone number they can be reached on now.
- Situation at home: no flooding, water near the home, water inside, or evacuated.
- Can you work? At the office, from home, partly, or not today.
- Need help? Transport, emergency leave, temporary shelter or other. Several can be chosen.
- An optional note.
The latest report is the person’s current status, and they can send a new one at any time. In daily rounds, staff check in once a day.
Who sees what
Section titled “Who sees what”| Viewer | Sees |
|---|---|
| The team and the reporting line | Each person’s overall status: OK, affected, needs help, or not reported |
| The direct manager and HR | The details of the answers |
| Team head | Their team, with a count of who has reported |
| Line executive | Their whole reporting line, by team |
| HR | The whole company, by department |
Staff are shown this before they submit, together with the retention period. No location is collected. The company e-mail must be on the staff register, so one person cannot report under another’s address.
Retention
Section titled “Retention”Check-in answers are kept for the number of days the company sets and then deleted.