Duties and reporting
This page maps a reporting institution’s duties to the parts of 1 Core System that support them. Interpreting the law remains with the institution’s compliance function. The system records, measures and keeps the evidence.
Duty → where the system supports it
Section titled “Duty → where the system supports it”| Duty | Supported by |
|---|---|
| Identify and verify the customer | KYC Core: ID card or NFC passport, face check, NDID / DOPA through the institution’s connection |
| Assess customer risk | Three-tier risk engine, risk adjustment with sign-off |
| Screen against sanctions, PEP and AMLO lists | Name matcher, match queue, written adjudication |
| Enhanced due diligence | EDD Intel, high-risk sign-off route |
| Ongoing due diligence | Re-KYC ladder, bulk review, event triggers |
| Restrict and release accounts | Four-leg restrictions, Exit-Only, order tracking |
| Answer letters from authorities | Incoming letters matched against the customer book, AMLO answer sheet |
| File reports on time | Filing register with system-issued report numbers and computed due dates |
| Keep records | Retention register: each record carries its own retain-until date, with deletion guarded |
| FATCA | In-app self-certification, institution policy on US persons (accept / review / refuse) |
| Monthly statements (fund business) | Statement files from FundConnext, e-mailed to every account each month |
| Transaction monitoring (DA Dealer) | Rules on the trading feed and KYT files, alert triage with sign-off |
Report types and the deadlines the system measures
Section titled “Report types and the deadlines the system measures”| Report | Due | Counted from |
|---|---|---|
| AMLO 1-01 cash transactions | 15th of the next month | Month of the transactions |
| AMLO 1-02 asset transactions | No day count; the screen shows “not set” | — |
| AMLO 1-03 suspicious transactions (STR) | 7 days | The resolution to report |
| AMLO 1-05-9 | 15th of the next month | Month of the transactions |
| HR-REPORT | 15 days | Confirmation that the order was carried out |
| ปกร. 03 / ปกร. 04 | 15 business days | Date of the letter, or the recorded starting point |
| Reports to other regulators | As recorded | — |
Every entry in the filing register is approved by the head of compliance. It is kept for five years from submission, together with the filed documents, the receipt and the approval.
How filing works
Section titled “How filing works”- Fund business: the compliance officer takes a report number from the filing register, prepares the form and files it in AERS, then records the submission with the documents and receipt.
- DA Dealer: the system proposes 1-02 entries from trading transactions at or above THB 5,000,000. A 1-03 follows a monitoring result or another fact the committee resolves to report. Complete entries download as AERS v3.0 XML, sealed with a SHA-256 hash when recorded. The officer encrypts the file with AMLO’s tool and files it.